How do I add users to an Announcement List?

  1. Navigate to the (Panel > 'Mail' > 'Announcement List') page.
  2. Click the Edit button to the far right of your list.
  3. Scroll down to the 'Edit Subscriber List' section.
    04 Announcement list.png
    Explanation of fields:
    • Current Subscriber List (): Shows the email addresses of those who are already subscribed to the list. The empty parenthesis is populated by the number of users on this list. This example shows no users added to the list.
    • Emails To Add: To add an email address, you can simply enter the full email address in the provided field. Make sure to add only one email address per line.
    • Email to Remove: Enter the email address you wish to permanently remove from your list.
  4. When finished editing, click the Modify Subscribers... button to save.

    Please note in the image below that the 'Confirmation Email Body' section cannot contain HTML.

    05 Announcement list.png

    If you’re adding a user, you are directed to a page to confirm the email subscription notification before sending it to the user to verify their subscription.

  5. Click Send Confirmation Now! to send the request.
    The user then receives an email with a link to join the list. Once the user clicks the link, they see the following page:
    06 Announcement list.png

If a user has already been sent a confirmation message for the list within the last 48 hours, they cannot be re-added to the list until that 48-hour window has expired. This is is to prevent the system from spamming users with potentially unwanted subscription notices.

Explanation of the variables in the 'Confirmation Email Message' box

The following lists the variables and where they are pulled from:

Variable Where it's pulled from
--their_email-- This is the customer/user email you entered when editing the Announcement List. These emails were added in the 'Emails to Add' section.
--listname-- The name of your Announcement List. When you edit your list, this is the first field titled 'List Name'.
--ip-- This is the IP address of the computer you're using to send the Announcement List.
--ref_url-- This defaults to https://panel.dreamhost.com/index.cgi?
--url-- This is a specific URL the customer/user clicks to confirm they wish to join the list. It looks like http://scripts.dreamhost.com/add_list.cgi?g=b8ccge71a6ae4767e70b2f8br77e02c2

Setting up an autoresponse welcome message for anyone who subscribes

  1. Set up ListName@example.com to be a valid email alias (which can point to null if you don't want to receive an email notifying you each time a new person subscribes).
  2. Configure an auto-responder for that alias.
  3. Make sure you DO have the "emailit" hidden input in any form you're using for signups.

This applies to the Announcement Lists. Discussion Lists have their own configuration for sending a welcome message to all new subscribers.

Viewing/editing user details

Once a user accepts to become added to the list, you'll see them listed in the 'Edit Subscriber List' section next to the words 'Current Subscriber List':

07 Announcement list.png

Three options appear on the left:

  • show dates
  • shows names
  • show bounces

In the screenshot above, all three are already selected which displays the user information to the right of their email address.

As you can see in the above screenshot, the name does not appear. Unfortunately, there is no way to edit an existing user to change the name. If you require a different name, you must remove the user, and then add again as shown in the next section.

How can I assign a name to a user?

When add the user to the 'Emails to Add' field for the first time, you can specify their name in this format:

email@example.com John Doe

For example:

08 Announcement list.png

You can only change the name when it's originally added. If you want to change it later, you must delete the address and then add it again with a new name.

How many emails can be added to the list?

There is no limit to the number of people you can add to a list. That is the reason why the list service should be used instead of sending a blast email to multiple contacts through your standard email address which has quota limits. SMTP limitations prevent this with your regular email address and other mail providers may have outgoing mail restrictions as well. So, the list service is ideal for sending a single email to a large amount of subscribers.

However, please note that it may take a while for all of the messages to go out if you have a very large list.

If a message sent for the list hasn’t been delivered and it’s been over a few hours, do not resend the message. Contact support so the mail logs can be checked.

See also

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Article last updated .