Sender domain policy FAQs

DreamHost’s sender domain policy exists to ensure email that is sent from your website is legitimate. This policy requires two things:

• You must use a FROM address that’s on the same website you’re sending email from
• The email must be hosted at DreamHost.

If your website is example.com and you have a PHP mail form sending email, the FROM address in that email must be something like contact@example.com. Emails that are sent from the web server using a FROM address from somewhere else (such as Yahoo or Google) will be blocked and never sent.

If this happens, you can see the mail failure in your FTP account.

1. Log into your server via FTP.
2. Confirm you're in your user's directory.
3. In the right pane, click into the /Maildir folder.

   

4. Click into the /new folder.

   

   Files with long names are listed.

5. Right-click and open a file in a text editor to view its contents and the reason it failed to send.

   When emails are blocked by this policy, you’ll see the following error message:

   5.7.1 Sender domain not allowed
   

Instead of manually checking the folder on your server, you could create a script that automatically emails you whenever an email is rejected. View the following article for further details:

• Create a script to send you rejected emails

The policy which restricts the FROM address on emails was created in April of 2012. It was then slowly rolled out over the following months.

Over time, spoofed emails sent from DreamHost’s servers began to negatively affect the reputation of DreamHost's mail servers. This in turn threatened the ability to host mail at all with DreamHost. To protect the reputation of DreamHost’s mail servers and provide a stable and reliable service to customers, this policy was created.

The most accurate way to send email is to send them from the server where the domain's mail service is hosted. For example, email from Hotmail should be sent from Hotmail's servers and email from Google should be sent from Gmail's servers. DreamHost's mail policy states that emails sent through DreamHost's mail and shared web servers should only be FROM domains that have their mail service hosted at DreamHost. So, when you send email from a DreamHost shared web server, you must do the following:

• The FROM address must be an email on your domain
• Your email must be hosted at DreamHost

The list of blocked domains does not include every single domain that does not use DreamHost mail service. Instead, it’s a dynamic list maintained by DreamHost's mail administrators. While you may occasionally be able to send an email using a FROM address with a domain that is not hosted at DreamHost, there is no guarantee it won't be blocked in the future. To ensure your emails will not be blocked, only use a FROM address on a domain that uses DreamHost-hosted mail service.

The other option is to use SMTP authentication in any website form. When you use SMTP authentication, you can then use any FROM address you like, though SMTP authentication must occur on the system that handles mail for the domain.

View the Sending SMTP mail article for an example.

Blocked emails are returned to the sender as an 'undelivered' bounced email. Inside that bounced email are three things:

• A notification that the mail server could not deliver the email
• The error message the mail server provided as an explanation for it not being delivered
• A copy of the original email that could not be sent

Those bounced emails may be delivered to your regular mailbox, or they may be stored in the Maildir/new folder on the web server. DreamHost support can also check the server mail logs for any errors that may have been recorded. When you Contact Support, provide as many details as possible about the email you want them to research.

The following list includes the minimum amount of details you should provide:

• Date and time it was sent (including timezone)
• Email addresses it was sent TO
• Email address it was sent FROM
• The website URL for the web form that may not be working properly

The Maildir folder

Blocked emails will be filtered into your Maildir/new directory. A Maildir is a directory (often named Maildir) with three subdirectories named tmp, new, and cur. Maildir is a widely-used format for storing email that does not require application-level file locking to maintain message integrity as messages are added, moved and deleted. Each message is kept in a separate file with a unique name.

Emails should not be sent with a FROM address hosted somewhere else. For example:

• user@hotmail.com
• user@comcast.net
• user@gmail.com

If you need to use any address not hosted with DreamHost as your FROM address, you must use SMTP authentication.

This is an example of an email sent by a website's contact form, such as when a site visitor fills out a submission form on your website. This example uses the domain example.com which is hosted at DreamHost:

From: Site Visitor <admin@example.com>
Reply-To: Site Visitor <SiteVisitor@gmail.com>
To: Joe Website Owner <joe@example.com>
Subject: Contact Form Submission
Date: 28 March 2024 10:47pm

Site Visitor <SiteVisitor@gmail.com> filled out the contact
form on your website at 10:47pm on 28 March 2024.

Their message was:

Hello. I’m interested in your services. Please call me at 555-555-5555.

• The 'From' header displays the email address hosted at DreamHost.
• The ‘From’ header displays the name of the site visitor. This is useful because when Joe checks his email, he can easily see the name of the site visitor.
• The Site Visitor's information is included in the email body.
• The Site Visitor’s information is also in the Reply-To header. This is useful because when Joe clicks 'reply', the email is automatically addressed to be sent to the Site Visitor's email address.